Travel Awards -
Guidelines

The purpose of the Travel Awards is to enable Early Career Researchers (ECR) to attend an international conference of significance to their research. At this conference applicants are expected to be presenting their current research as an invited presenter, as an oral presentation or a poster presentation. The research material to be presented at the conference should be current and not based primarily on the Applicant’s PhD studies.

Application Dates

Applications for the 2022 round of CASS Travel Awards were accepted between:
Monday 1 August 2022
and
5.00pm (AEST) Friday 19 August 2022.

2023 Round 1 CASS Travel Awards will open between:
Monday 6 February 2023
and
Friday 24 February 2023.

Conference Time Frame

For the 2022 Travel Awards, the conference commencement date (as published on the official conference website) must be between 1 November 2022 and 31 May 2023.

For the 2023 Round 1 Travel Awards, the conference commencement date must be between 1 May 2023 and 30 November 2023.

Application Form

The application form is no longer available.

Prior Awardees

Please note that prior awardees of CASS Travel Awards who have not yet traveled and who received travel awards in Round 2 of 2019 and Round 1 of 2020, may be able to reapply to attend another conference.
For more information about the reapplication process, contact [email protected]

Who is an ECR?

To be eligible you must have been conferred with your PhD for at least two years prior to 19 August 2022 (the closing date of applications). Therefore, for the purposes of a CASS Travel Award an ECR is a researcher whose PhD conferral (the date of the PhD award certificate) falls within a five-year window between 19 August 2015 and 19 August 2020. See Note 3 below.

Your conferral date must be not less than two years, or more than seven years before the closing date of this current round of Travel Awards. The date on your conferral certificate must be between 19 August 2015 and 19 August 2020.
You must attach a copy of your PhD conferral/award certificate for your application to be eligible.

Note 1: Conferral Date Exceptions

An earlier conferral date may be considered if absence from research due to career disruption can be demonstrated. 'Career disruption' involves a prolonged interruption to an Applicant's capacity to undertake research due to pregnancy, major illness or injury, carer responsibilities or absence from your employment due to COVID-19.

Note 2: PhD Exemption

ECRs who do not hold a PhD award but who can demonstrate in their application an equivalent research intensive qualification may be eligible to apply. This is a qualification equivalent to the Level 10 criteria of the Australian Qualifications Framework Second Edition, January 2013, where research is the defining characteristic of the Doctoral Degree qualification.

Note 3: PhD Conferral Certificate

Your conferral date is the critical date for consideration by CASS. A copy of your PhD conferral/award certificate which contains the university's seal, duly executed, must be provided with your application. Failure to provide this document will result in your application being immediately disqualified. The date on your conferral certificate must be between 19 August 2015 and 19 August 2020.
It is not acceptable to provide:
- A copy of your academic transcript
- A letter confirming you have been approved to graduate, or have completed the requirements for the degree.
- An invitation to your graduation
- Any other document.

Eligibility

Citizenship

Applicants must be either Australian citizens or Australian permanent residents. A visa issued for the purpose of full-time study or temporary employment in Australia (eg Visa 457 or its successor Visa 482) does not constitute permanent resident status for the purpose of a Travel Award Application.
Applications from Australian citizens who are resident overseas at the closing date for applications will not be considered.
Conferences
The Travel Award is not available for travel to attend conferences being held in Australia or to support overseas fieldwork, independent research or courses of study.
Prior Awardees
An Applicant will be awarded only (1) CASS Travel Award within any two-year period.
This means that a previous recipient is not eligible to reapply if they have received a CASS Travel Award for a conference commencing after 19 August 2020.
Other Activities
Applicants may include pre or post conference visits to institutes and research colleagues if such activities are directly related to their primary research in Australia.

Requirements

Letter of Endorsement

Applicants are required to obtain a Letter of Endorsement (on letterhead) from the person to whom they report in their organisation (ie Head of Department, Group Supervisor, etc.)
The Letter of Endorsement is an important document which is taken into account in the selection process.
The writer of the Letter of Endorsement is required to confirm that:
1. The proposed conference presentation will introduce new research that is not based primarily on the Applicant's PhD studies;
and to provide a considered response to the following topics:
2. The significance and relevance of the conference forum to the Applicant's current research work;
3. The validity of the Applicant's reasons for participating in the conference and their need for financial support; and
4. The aptitude, capability and potential of the Applicant to benefit from the opportunity of a Travel Award to attend this conference.
PhD Award Certificate
Applicants are required to provide a copy of their PhD award certificate. See Note 3 above.
Letter of Consent
After the application process, successful Applicants will be required to provide a letter from their employer (on letterhead) confirming:
1. the Applicant has received consent to travel overseas to the nominated conference, and
2. a statement confirming the employer agrees to release CASS from any liability incurred by the Applicant as a result of their travels.
Conference Participation
Confirmation of the Applicant's conference participation is not required at the time of application. If successful, the Applicant will be asked to provide written confirmation from the conference organisers of the Applicant's presentation at the conference prior to the Travel Award payment.

Award Amount

The maximum amount of a Travel Award is $4,500.
CASS will not pay more than 80% of the total cost or $4,500, whichever is the lesser.
Applicants will be required to contribute at least 20% towards the total cost of the conference.

Conference Costs

Applicants will be required to provide details of the total conference costs and the amount they are seeking over and above contributions from themselves, their institutions, or from other sources.

Payments

Subject to the timely receipt of any requirements, payments will be made not less than twenty-one (21) days before the conference commencement date.

Selection Criteria

In considering applications, the selection committee will have regard to:
1. the status of the conference;
2. the Letter of Endorsement;
3. the nature and extent of the Applicant's participation in the conference proceedings; and
4. any other proposed activities.

Acknowledgement

All applications submitted before the closing date will be acknowledged by email.

Notification

Applicants will be informed of the outcome of the application by email by mid September 2022.

Agreement

Successful Applicants will be required to submit an Agreement incorporating the CASS Travel Award terms and conditions.

General Provisions

1. The decision of CASS on all applications is final. No feedback or comments will be provided.
2. CASS will transfer the Travel Award amount by electronic funds transfer directly to the bank account nominated by the Applicant in the CASS Travel Award Agreement.
3. The Travel Award is personal to the successful Applicant and may not be assigned to another person but may, at the Applicant's discretion, be paid to their employer.
4. The Applicant must have written consent from their employer to travel overseas to the conference.
5. The Applicant and their employer must agree to release CASS from any liability that arises due to unforeseen events related to the Applicant’s travel.
6. The Applicant's travel program overseas must be completed within forty-five (45) days of their departure from Australia.
7. The Applicant must advise CASS of any delay, interruption, cancellation or termination of the intended travel program for any reason (including COVID-19) as soon as possible.
8. CASS may request a portion of the funds to be returned if the Applicant has received the Travel Award and left to attend the conference but has been unable to compete the planned travel program.
9. CASS will request a full refund of the Travel Award if the Applicant has been required to cancel the trip and not yet left the country. The Applicant will be able to apply again provided they continue to meet the eligibility criteria.
10. Recipients are required to submit a report to CASS within sixty (60) days of the conference commencement date, pursuant to the CASS Report requirements. The CASS Report requirements will be made available on the Recipients Grant Management Portal.
11. CASS reserves the right to publish or use the conference report (or parts of it) subject to the CASS Privacy Policy.