Medicine/Science – Guidelines

2018 Medicine/Science Grants 

The 2017 Medicine/Science Grant application portal has closed. Submissions are now under consideration by the panel.


The following provisional Guidelines and dates are published to assist prospective applicants in 2018. They may be subject to review and change. The final Guidelines will be available on this website in late July 2018.

Eligible organisations in 2018

Please note that in the 2018 Medicine/Science Grant round, Applicants employed by one of the following designated organisations will not be eligible to apply. Applicants employed by organisations not named in this list will be eligible to apply in 2018.

1.  Baker IDI Heart and Diabetes Institute Holdings Limited;

2.  Deakin University;

3.  The Florey Institute of Neurosciences and Mental Health;

4.  Prince Henry’s Institute of Medical Research (trading as Hudson Institute of Medical Research);

5.  La Trobe University;

6.  Swinburne University of Technology;

7.  St Vincent’s Hospital (Melbourne) Limited;

8.  Centre for Eye Research Australia Limited;

9.  The Walter & Eliza Hall Institute of Medical Research; &

10. The University of Melbourne.


In these Guidelines:

‘Applicant’ means the Chief Researcher in charge of a project;

‘Grantee’ means the legal entity named in the Application at which the Chief Researcher is employed;

‘Grants Officer’ means the person so designated by the Grantee; &

‘Head of Department’ means the person who heads up the faculty/department and to whom the Applicant reports.


If you have a joint appointment, your employer for the purpose of a CASS Application, is your major employer (the one who pays the most). In any event, if you remain in the same employment, you cannot apply for a CASS grant in two (2) consecutive years.

CASS does not have any particular priority funding areas in medicine or science and each grant application will be considered on its merits. However, preference will be given to ‘proof of concept’ applications.

CASS will only consider applications for research and development projects in medicine and/or science from researchers and organisations based in Victoria, for projects which will be undertaken substantially in Victoria.

Funds available

Applications for grants up to $60,000.00 (excluding GST) will be considered for specific research and development projects.

Project period

Although projects extending over a longer term will be considered, projects which anticipate completion within 12 to 15 months from commencement may be given preference.

‘Proof of Concept’ projects

Preference will be given to ‘proof of concept’ project applications. What is understood by this term is that a grant submission deals with a concept, hypothesis, postulate or the like that the Applicant hopes to prove or to validate during the proposed research project, so that further research and development on the concept, hypothesis, postulate will be indicated as worthwhile.

CASS is prepared to consider early development projects which are still short of the level of validation that might be required for, say, an NH&MRC application.

Changes to the Guidelines for 2018 Medicine / Science Grants

CASS now requires that Applicants have the approval of the Grants Officer of the Grantee for the making of the application. Applicants will be required to certify to that effect in their application and the Grants Officer may be required to provide a certificate of confirmation to that effect.

In addition, the Head of Department must submit a Letter in Support of the application, stating:

  • the application is a ‘proof of concept’ project as defined by CASS in these Guidelines or if not, the reasons why CASS should support the project;
  • the Applicant has a reasonable likelihood of validating the proposed proof of concept proposal;
  • the Department will fund any reasonable shortfall in project funding if a grant is provided by CASS;
  • who will benefit from the project; &
  • the project will be undertaken substantially in Victoria.

The application will not be considered without this Letter in Support.


If an application is shortlisted, then Referees will be contacted. Referees need to be independent and at arm’s length to the Applicant; they need to be able to assess the merits of the Project and have knowledge of the capacity of the Applicant.

2018 Application dates

Applications are completed online. The online portal will open on this website on Friday 27 August 2018.

The closing date for Applications is 5.00pm (AEST) on Friday 14 September 2018.

Additional information

The application form requires the Applicant to set out the details of the proposed project in lay terms. Applicants should note that CASS places great weight on the clarity of this lay description.

The lay abstract is the key description of the project that is considered by CASS in the first instance. No additional information is either required or accepted at the time of application. CASS does not follow the same process as the NH&MRC and does not want to be inundated with additional documentation at the submission stage. If your application is shortlisted, CASS may request additional information at that stage.

2018 eligibility criteria

–  Grantees must be based in the State of Victoria.

–  In 2018, Applicants must NOT be employed by one of the 10 designated organisations listed above.

–  Grantees must hold an ABN and be registered for GST.

–  Grantees must have Income Tax Exempt Status.

–  Previously successful Applicants are eligible to apply for funding towards new projects.

–  Previously unsuccessful Applicants may re-apply for new or previously applied-for projects.

Goods and Services Tax

GST will be added to the grant amount. CASS will require a Tax Invoice for all grant payments.

Indirect administration costs

CASS does not pay for any indirect administration costs

Grant payments

Grantees must provide bank account details to enable electronic funds transfer of grant payments.